Active Travel Congleton

Constitution

1.       Name

The name of the Group shall be Active Travel Congleton C.I.C. (ATC)

2.       Form of the Group

The Group shall take the form of a Community Interest Company (CIC)

 

3.       Aim

To improve the health and wellbeing of the residents of Congleton and district by increasing the number walking and cycling journeys while reducing those made in a car.

4.       Objectives

     Engage with our community (Congleton and district) to understand and inform them of active travel alternatives and possibilities.

     Encourage residents to use active travel as an alternative to vehicular travel.

     Campaign to encourage the local authority (Congleton Town Council and Cheshire East Borough Council) to provide improved infrastructure to make cycling and walking easier and safer with improved air quality.

     Reduce transport CO2 emissions locally

     Share knowledge, skills and specialised tools

     Raise awareness about the benefits of active travel

     Obtain funding to help achieve the above objectives

 

5.       Operating principles

a)    ATC collaborates with other community groups active in Congleton and district to avoid duplication and competition. 

 

6.       Membership 

a)    Membership shall be open to the community from Congleton and surrounding                   parishes. 

b)   Membership is defined by the completion of a membership form, lodged with and held by the Communication Officer, in accordance with the General Data Protection Regulation.

 

7.       Ceasing to be a member

a)  Members may resign at any time in writing to the Communications Officer.  

b)  Any offensive behaviour, including racist, sexist or inflammatory remarks, shall not be permitted. Anyone behaving in an offensive way or breaking the equal opportunities policy may be asked not to attend further meetings or to resign from the Group if an apology is not given.   

c)  Any member not attending a Meeting of the Group, or participating in an activity for twelve months without apology shall be contacted and asked if they wish to continue their membership. 

 

8.       Equal opportunities

The Group shall not discriminate on the grounds of gender, race, colour, ethnic or national origin, sexuality, disability, religious or political belief, marital status or age.   

 

9.       Officers

The officers of the Group shall be

a)            Chair

b)           Vice Chair

c)            Secretary

d)           Treasurer, who shall be responsible for maintaining accounts. 

10.   Meetings of the Group 

a)  Meetings of the Group shall be held at least once every three months but may be held more often. 

b)  Chair of meetings, nominated on a rotating basis, agreed for the next meeting at the preceding meeting.

c)  Minutes Secretary, shall be agreed for the next meeting at the preceding meeting, and shall be responsible for taking minutes and distribution of all papers. 

d)  The quorum for decision making at a meeting of the Group shall be 3 officers 

In addition to decision making, meetings of the Group are intended to be a forum for developing and maintaining ATC’s aims, objectives and operating principles, for overseeing the activities of Action & Interest Groups and facilitating exchange between them, and for exchanging information about active travel issues.

All matters that arise at any meeting shall be discussed openly and the meeting shall seek to find general agreement that everyone can agree to. If consensus cannot be reached a vote shall be taken and a decision shall be made by a simple majority of members present. If the votes cast on each side are equal, the chair of the meeting shall have an additional casting vote

11.   Governance

A. G. M.  An Annual General Meeting shall be held at a frequency of no more than 14 months, and shall include the appointment of the Treasurer and Auditor, and a review of the preceding year’s activities, with a view to informing the coming year’s planned activities.

A.                  Finances 

a)  An account shall be maintained on behalf of the Group at a Bank agreed by officers. 

b)  The account shall be administered by the Treasurer appointed by the A.G. M.

c)  Records of income and expenditure shall be maintained by the Treasurer and a financial statement given to each meeting. 

d)  An annual summary of Accounts shall be available to all members at least two weeks before the A.G.M. signed by two signatories.

e)  The account and records shall be audited annually by a person of appropriate experience who is not a officer of the Group, and agreed at the AGM. 

e)  All expenditure of the Group is to be approved by a quorate meeting, other than sundry expenditure below the agreed threshold value of £70.

f)   Action & Interest Groups requiring the use of ATC’s Bank Account shall submit proposals to a meeting of the Group for approval.

B.                   Three signatories to the bank account shall be appointed with any two to sign 

C.                   Amendments to the Constitution 

a)                   Amendments to the constitution shall be agreed by not less than 75% of the officers.

b)                   The agreed Constitution shall be reviewed at least biannually.

 

12.   Dissolution 

If the Company is wound up under the Insolvency Act 1986 and all its liabilities have been satisfied, then any remaining residual assets shall be given or transferred to an Asset Locked Body approved by the Regulator.